Wedding Coordination Services:

Unlike a wedding planner, a Wedding Coordinator is for brides and grooms who want to do most of the initial planning themselves, but when their wedding day arrives, they want a professional there to make sure the day goes smoothly. A coordinator’s job is to always be thinking one step ahead of what’s actually happening, so the day runs smoothly.

Too often, brides rely on family and friends to help carry out plans on the day-of their wedding. By asking a friend or family member to take on this stressful task, that person will not be able to enjoy the event as a guest.

Why Do you need a wedding coordinator?

When you picture your wedding day, do you picture any of these things…

  • You and your bridesmaids lighting candles.
  • Telling the Ushers to start seating your guest.
  • Helping your 3 year old flower girl get down the aisle right before YOU do.
  • Making sure your Photo Booth is set up in the right corner of the venue.
  • Restocking your candy bar at 9pm.

I don’t think so! You don’t want to be stressed out about those little things on your big day. We are here to help you, so you and your family can relax and have a perfect time!

DUTIES

  • Creating a time line for the wedding day.
  • Ensures everyone is dressed on time and ready for pictures.
  • Unlimited hours of service on the wedding day and rehearsal evening. (Does not include tear down)
  • Manage wedding vendors during the entire day and assist with any problems/questions they may have.
  • Manage wedding party.
  • Manage vendor and décor setup at ceremony and reception sites.
  • Organize and distribute all flowers to wedding party, family members and special guests.
  • Provide Bridal Emergency Kit – aspirin, energy bars, mints, flower girl basket, lighters, sewing kit, etc.
  • Oversee ushers and guest book attendants.
  • Make sure the bridal party is looking picture perfect.
  • Properly line up processional and cue musicians.
  • Pack up items from church and take to reception before guest arrive.
  • Place table names, place cards, favors, toasting glass and serving set per your instructions.
  • Bustle bride’s gown and have bobby pins, safety pins, scissors and lip gloss ready for her at any moment.
  • Coordinate entertainment and all announcements/events during reception
  • Run errands to grab more beer cups or forgot something at church.
  • And many more things.

Meet Abby Lewis

Abby Lewis |  Topeka & Kansas City, Missouri
Veil Events Wedding Coordinator

Hello, I’m Abby!

I was born and raised in Chicago, IL, and lived there for about three years after college and before moving to Dodge City, KS, to be with my now-husband. Both considered ‘Windy Cities’ but couldn’t be more different 🙂 

When I’m not working weddings, I love hanging out with family and friends, doing hot yoga, exploring neighborhood coffee shops, rooting on the Jayhawks, and traveling! 

I am currently working for the corporate event planning company in Chicago that I started with directly after college. I work remotely for them on a part-time basis and frequently travel back to Chicago to help them with large meetings for Fortune 500 companies. It is a great experience, and I love the team that I work with! 

My husband Brad and I live in Topeka, KS, with our almost 11-year old black lab, Drake. We moved to Topeka in 2018 for my husband’s job after living in Dodge City, KS. We miss being so close to my husband’s family back in Dodge, but love Topeka so far and close to some of our good friends in Kansas City and Lawrence.  

 

Why is it essential for a bride to hire a wedding coordinator?

My goal as a wedding planner is for couples and their families to enjoy the day and be present with their guests and loved ones, and not stress or worry about the logistic details on the day-of. Hiring a wedding coordinator is the best thing you can do to ensure a stress-free day, and it will allow you to soak up every detail of your special day. I do this for a living, and even I hired a day-of wedding coordinator! 

 

How and when did you start in the wedding industry?

After college, I started working for a corporate event planning company in Chicago, and I absolutely loved it! I felt like I found my niche amidst the details and logistics of event planning. That was back in 2009, so I have over 10 years of event planning experience. After planning my own wedding, I started to help friends and family plan their big days and then started planning weddings professionally in 2019. 

 

Tell us about your experience as a wedding coordinator.

I’ve been planning weddings since 2014 (after planning my own) but started to do so professionally in 2019. Before joining the Veil team, I co-owned and operated a wedding coordination company called Cottonwood Events. 

 

Tell us about a time when you helped the bride on her wedding day.

As a wedding planner, I believe that no job is too big or too small for the wedding day. Anything from helping brides get into their dress, buckle their shoes or bustle their dress, to passing the Father of the Bride a couple of tissues before his toast, to saving the couple a box of pizza from their late-night food, and two pieces cake to enjoy back at their hotel that evening. It’s often the little things that people remember – the things that wouldn’t end up on a wedding day timeline or itinerary, but you know it will make a big difference! 

 

Why do you love working weddings? 

I love being a wedding coordinator! Helping couples plan the biggest day of their lives and being there day to make sure that everything runs smoothly is so special. We get to be surrounded by love every weekend! 

 

What is your favorite part of the wedding day?

I love the moments right before the ceremony starts. Lining up the bridal party and family, the anticipation, the excitement, and the sweet moments between mother and son or father and daughter before walking down the aisle always make me tear up. It’s the calm before the storm, and it’s a beautiful moment to be a part of. 

 

Please contact Abby here!👇