Unlike a wedding planner, a Day of Coordinator is for brides and grooms who want to do most of the initial planning themselves, but when their wedding day arrives, they want a professional there to make sure the day goes smoothly. A coordinator’s job is to always be thinking one step ahead of what’s actually happening, so the day runs smoothly.
Too often, brides rely on family and friends to help carry out plans on the day of their wedding. By asking a friend or family member to take on this stressful task, that person will not be able to enjoy the event as a guest.
Why Do you need a wedding coordinator?
When you picture your wedding day, do you picture any of these things…
You and your bridesmaids lighting candles.
Telling the Ushers to start seating your guest.
Helping your 3 year old flower girl get down the aisle right before YOU do.
Making sure your Photo Booth is set up in the right corner of the venue.
Restocking your candy bar at 9pm.
I don’t think so! You don’t want to be stressed out about those little things on your big day. We are here to help you, so you and your family can relax and have a perfect time!
DUTIES
Creating a time line for the wedding day.
Ensures everyone is dressed on time and ready for pictures.
Unlimited hours of service on the wedding day and rehearsal evening. (Dose not include tear down)
Manage wedding vendors during the entire day and assist with any problems/questions they may have.
Manage wedding party.
Manage vendor and décor setup at ceremony and reception sites.
Organize and distribute all flowers to wedding party, family members and special guests.
Provide Bridal Emergency Kit – aspirin, energy bars, mints, flower girl basket, lighters, sewing kit, etc.
Oversee ushers and guest book attendants.
Make sure the bridal party is looking picture perfect.
Properly line up processional and cue musicians.
Pack up items from church and take to reception before guest arrive.
Place table names, place cards, favors, toasting glass and serving set per your instructions.
Bustle bride’s gown and have bobby pins, safety pins, scissors and lip gloss ready for her at any moment.
Coordinate entertainment and all announcements/events during reception
Run errands to grab more beer cups or forgot something at church.
And many more things.
Meet Lindsay Eshelman
Lindsay Kooser | Topeka, Lawrence, Kansas City Owner of Veil Events and Wedding Coordinator & Planner
Hi, I’m Lindsay K!
When I’m not planning events, you’ll find me spending time with my husband Jared and soaking up as much playtime with our son Konner as we can. Jared and I were married for ten years before Konner came into our lives. We’ve had such a fun time and are so in love with our little boy.
Most people think I sip coffee in my slippers from my home office all day, but planning events is hard work. I obviously coordinate on wedding day, but every other day I’m coordinating meetings between vendors and brides, discussing future weddings with our coordinators, and planning our training classes, bridal shows, and online events. We even launched a magazine this year!! It’s challenging, but such a rewarding job.
I’ve been working in the wedding industry since 2010, and it has been such a fun experience! I’m a graphic designer by trade and started my first business designing wedding stationery. I loved working in the industry and added Wedding Planning and Coordination as a service to brides.
In 2018 I launched our new business, Veil Events. I developed a training program that allowed me to add team members, and we now have six coordinators with Veil Events. We also just launched an online bridal training program to help even more brides with their wedding planning.
Being the owner of Veil Events has been my dream job. I initially never thought about working in the wedding industry. If I did, I never thought I could make a living doing it. With hard work and the support of my amazing family, it’s been such a successful adventure. I’m so excited for the future of Veil Events, and I’m looking forward to helping so many couples with their dream wedding.
Why is it important for a bride to hire a wedding coordinator?
Wedding day is such an important day of someone’s life you want to remember it and not let anytime be wasted. There is also a lot of expense that goes into the wedding day you want to get what you pay for. Hiring a wedding coordinator is similar to buying insurance for your wedding day. Having a professional there to make sure things go according to plan gives you that peace of mind knowing you can relax and enjoy it
Tell us about your experience as a wedding coordinator.
Brides and Grooms ask me all the time how many weddings I have done, and I honestly have no clue! I should have started keeping track back in the day. Every wedding is different, but at the same time, every wedding is the same. Our main goal is to make sure the bride gets her dream day, and everything is set-up correctly, the vendors have arrived, and the timeline is on schedule.
Tell us about a time when you helped the bride on her wedding day.
I had a bride who wanted to give both mothers two red roses as a surprise during the ceremony. I stopped and bought them on my way to the wedding. I gave them to my assistant and told her to hide these because they were a surprise.
As I finally got the bride down the aisle for the ceremony located outside. I realized the roses were still inside the venue in a hidden spot. I made a full sprint (while pregnant with my little boy) to the venue and grabbed the roses. I was worried the videographer caught me on video from the drone racing back to the ceremony location. I made it back to the ceremony just in time for the officiant to announce the mothers’ roses. 🙏 Until this day, I don’t think the bride knows that happened. (Unless she reads this).
What is your favorite part of wedding day? There are so many favorites, but I love helping the bride with her dress. I always make sure we schedule 30 minutes to put on her dress, jewelry, veil, and shoes. I make sure she gets a few minutes to look at herself in the mirror!
